How to View and Search Shack Forms Submissions

: Written by Steve Burge Steve Burge; Published: 24 October 2019 24 October 2019

Shack Forms is the best Joomla form extension. You can use it to set a required form in seconds and immediately start collecting data from your Joomla site visitors.

But Shack Forms allows you to quickly and efficiently view and search the submitted data. You can perform those tasks via your Shack Forms Pro component.

Let's take a look at how you can view and search Shack Forms submissions.

Viewing All Shack Forms Submissions

In your Joomla administrator panel, go to "Components" > "Shack Forms Pro":

go components shack forms pro

You will be taken to the main "Shack Forms Pro Messages" administrative screen. It will display a list of all the submissions, both sent and not sent, made via all of your Shack Forms:

The "Shack Forms Pro Messages" screen consists of the five sortable columns:

ID. This column lists the data ID number of every submission.
Browser. This column displays from what browser the form has been sent.
IP Address. Here you will find IP addresses, from which the form has been sent.
Email. This column displays the form sender's email address. It will be displayed if the form has the Email field and if the GDPR Data parameter is set to Enabled.
Module. This column displays the titles of the forms used to submit data.
Submission Date. In this column, you can see when the data was submitted.
Sent. This column will display the message sending status.

Click on a column name to sort the column items in the ascending or descending order.

Viewing a Single Shack Forms Submission

Let's take a look at how to view a single submission.

Click on a module title under the "Module" column to see the submission's details:

click on the module title

You will be taken to the "Shack Forms Pro Message" screen. On this screen, you will see the following:

The name of the Shack Forms module used to submit this message and the date when the message has been sent.
The form's data. Here you will see the labels of the fields of this form and their data.
The form sender's User Information. Here you will see the sender's email address, their IP address, their browser version, and their user agent.

the forms data

Searching Shack Forms Submissions

Use the Search box to find a needed Shack Forms messages by the module name. This search box is very useful if your list of form submissions is significantly long:

search messages by module

Did you notice the "Search Tools" button? This is a very useful tool. It allows you to quickly search your list of displayed submissions based on the following criteria:

Based on your Shack Forms module name. Use the "All modules" filter to set this search criterion.
Based on the "Sent" or "Not sent" status of submissions. Use the "Any message status" filter to set this search criterion.
Based on a certain period of time. Use the "Start Date" and "End Date" to set this search criterion.